Outstanding Receivables Management & Dunning

Straight Talk: From "where's the money?" to predictable liquidity without constant follow-ups.

Outstanding invoices are not just "Accounting" – they are direct liquidity. If payment receipts come too late or due dates are not consistently monitored, unnecessary pressure arises in daily operations.

With Outstanding Receivables Management & Dunning from Klarwerk , we bring order to your receivables and payables: We maintain debtor and creditor lists, monitor due dates and organize payment reminders or

‍dunning levels exactly according to your specifications. This way, you maintain an overview of payment receipts, reduce defaults and strengthen your liquidity – structured, transparent, and without unnecessary escalation.

Who is this service for?

1. For companies with many invoices and a lack of overview
   If it remains unclear who has to pay when, gaps in planningarise. We make outstanding items visible and create a clear, up-to-date list instead of "perceived" numbers.
2. For craft businesses & service providers who need to maintain stable liquidity
   Especially with materials, staff and ongoing costs , timely cash inflow is crucial. Efficient receivables management protects your liquidity and reduces stress.
3. For teams that want to handle dunning professionally and in a controlled manner
   Dunning must be consistent – but not unfriendly. We organize reminders and dunning levels according to your tone and your rules.
4. For management that wants to do less follow-up
   If clear routines exist, you don't have to constantly "follow up". You receive transparency, status and next steps.

What problems do we solve?

1. Unclear due dates and delayed incoming payments
   Without a system , invoices are overlooked. We monitor due dates and ensure that payment reminders are sent out on time.
2. No structured receivables management
   If debtor lists are missing, there are no priorities. We structure open items, status , and dunning levels – transparent and up-to-date.
3. Late or inconsistent dunning process
   Sometimes no reminders are sent, sometimes they're too late. We establish a clear routine based on client specifications : when to remind, when to dun, when to escalate.
4. Lack of overview of liabilities (creditors)
   Outgoing payments also need to be planned. Creditor lists help to utilize payment terms and avoid bottlenecks .

What specific benefits does this service offer you?

1. Increased liquidity through predictable incoming payments
   You see what is outstanding , what is becoming due and what has already been received – making your cash flow more predictable.
2. Fewer defaults and fewer discussions
   Early reminders reduce the risk of receivables "falling through the cracks". Communication becomes professional and consistent ..
3. Transparency and clear priorities
   You receive structured debtor and creditor lists, with status, due dates and next steps.
4. Relief in your Daily business
   Routine instead of chasing.: Your team is relieved, and management gets an overview without micromanagement.

Key elements include:

• Open item lists: Accounts Receivable (Receivables) & Accounts Payable (Payables)
• Due date tracking: Deadlines, status, priorities
• Incoming payments: Reconciliation and updating the list
• Dunning process as per specifications: Reminders, dunning levels, tone, intervals
• Reporting: clear overviewof what's open and what happens next

Why Klarwerk?

• Structure & Routine: established processes instead of chaos and "gut feeling".
• Professional & brand-compliant: Reminders according to your style and your rules.
• Liquidity focus: The goal is predictable cash flow and fewer outstanding receivables.
• Simple & understandable: Overviewsthat are actually used.

How does the implementation proceed?

1. Clarify specifications: Dunning levels, tone, deadlines, processes
2. Set up or clean up Accounts Receivable & Payable lists
3. Establish due date tracking and incoming payment reconciliation
4. Organize payment reminders/dunning letters according to plan
5. Regular Updates + Overview/Reporting

Do you want to keep track of outstanding receivables and make incoming payments more predictable?
Get started with the Accounts Receivable Management & Dunning from Klarwerk – in a no-obligation initial consultation we'll clarify the rules, dunning levels and the best rhythm for your receivables management.

FAQ:

How quickly should outstanding receivables be followed up?
Answer: Ideally shortly after the due date – with a clear routine instead of sporadically.

Can you implement dunning levels according to our specifications?
Answer: Yes. Tone, deadlines and levels will be exactly according to your specifications.

Do you handle legal steps or debt collection?
Answer: No. We organize dunning and overview – no legal advice/debt collection.

Is there also an overview for creditors (outgoing payments)?
Answer: Yes. We maintain debtor and creditor lists for a better overview.

Does this really help liquidity?
Answer: Yes. Structured due dates and consistent follow-up improve incoming payments.

Questions or ready to start a project? You can reach us by phone at +49 89 3816 9101.